Privacy Policy

Last updated: July 2026

At BJJ UNION, we respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and safeguard your data when you visit our website, become a member, attend classes, or communicate with us.

By using our website or participating in activities at BJJ UNION, you agree to the practices described in this policy.

1. Who We Are

BJJ UNION is a Brazilian Jiu-Jitsu academy dedicated to providing high-quality martial arts instruction in a safe, welcoming, and professional environment.

For any questions regarding this Privacy Policy or your personal data, please contact us using the details provided on our Contact page.

2. Information We Collect

Depending on how you interact with us, we may collect the following information:

Personal Information

• Full name
• Address
• Email address
• Telephone number
• Date of birth (where applicable)
• Emergency contact details

Membership Information

• Membership records
• Class attendance
• Booking history
• Waivers and consent forms

Health Information

Where voluntarily provided, we may collect relevant medical information to help ensure your safety while training.

Communications

We may retain correspondence sent through email, contact forms, messaging services, or other communication channels.

Website Information

When visiting our website, certain technical information may be collected automatically, including:

• IP address
• Browser type
• Device information
• Website usage statistics
• Cookies and similar technologies

Images and Video

With appropriate consent where required, photographs or videos may be taken during classes, seminars, or events for promotional purposes. The academy may also operate CCTV systems to help maintain the safety and security of members and visitors.

3. How We Use Your Information

We use your information to:

• Manage memberships and class bookings.
• Deliver coaching and academy services.
• Process payments and membership administration.
• Communicate important academy updates.
• Maintain health and safety standards.
• Meet legal and safeguarding obligations.
• Improve our services and member experience.
• Send promotional communications where consent has been provided.

We never sell or rent your personal information to third parties.

4. Legal Basis for Processing

We process personal data only where there is a lawful basis to do so, including:

• Performance of a contract.
• Compliance with legal obligations.
• Legitimate interests relating to the operation of the academy.
• Consent, where required (such as marketing communications or media use).

Consent may be withdrawn at any time.

5. Sharing Your Information

We only share personal information where necessary to operate the academy or comply with legal obligations. This may include:

• Membership management systems.
• Secure payment providers.
• Communication platforms.
• Professional service providers supporting academy operations.
• Government or legal authorities where required by law.

Any third-party provider handling personal information is expected to protect your data in accordance with applicable privacy legislation.

6. Data Retention

Personal information is retained only for as long as necessary to fulfil the purposes for which it was collected or to comply with legal obligations. When information is no longer required, it will be securely deleted or anonymised.

7. Cookies

Our website may use cookies and similar technologies to:

• Improve website functionality.
• Analyse website performance.
• Remember user preferences.
• Support booking or contact features.

You can manage or disable cookies through your browser settings.

8. Your Rights

Depending on applicable data protection laws, you may have the right to:

• Access your personal information.
• Request corrections to inaccurate data.
• Request deletion of your data where appropriate.
• Restrict or object to certain types of processing.
• Request a copy of your personal information.
• Withdraw consent where processing is based on consent.

Requests can be submitted by contacting the academy directly.

9. Children's Privacy

For members under the age of 18, parental or guardian consent may be required for membership registration, communications, photography, or other activities where applicable. Children's information is collected only where necessary to provide academy services and maintain appropriate safeguarding standards.

10. Data Security

BJJ UNION takes appropriate technical and organisational measures to protect personal information against unauthorised access, loss, misuse, or disclosure. Although no online system can guarantee complete security, we continually work to maintain industry-standard security practices.

11. Third-Party Websites

Our website may contain links to external websites operated by third parties. BJJ UNION is not responsible for the privacy practices or content of external websites, and users should review the privacy policies of those sites independently.

12. Policy Updates

This Privacy Policy may be updated from time to time to reflect changes in legal requirements or academy operations. The latest version will always be available on our website with the updated revision date shown at the top of this page.

13. Contact Us

If you have any questions about this Privacy Policy or how your personal information is handled, please contact the BJJ UNION team using the contact information available on our website.

We are committed to handling all privacy enquiries promptly, transparently, and in accordance with applicable data protection legislation.